Last time, we mentioned the importance of leaving a good impression on hiring managers from the get-go with polite initial correspondence, and we discussed simple phone manners. In part two, we’ll be discussing e-mail etiquette.
E-mail is often the easiest and quickest method of contact, and employers will invariably ask you to supply an e-mail address. The e-mail address you give them should be professional and easy to identify as yours. An address including your name is best. The firstname.lastname@example.org is always a great standby. You never, under any circumstances, lethal or otherwise, want to give a potential employer the clever e-mail address you’ve used since high school. email@example.com could potentially win your resume a spot right next firstname.lastname@example.org in a trash bin. School e-mail addresses, while not unprofessional, make the applicant appear too rookie. Even if you are fresh from college, you’ve graduated, you’ve grown up, and you’re a skilled individual ready to enter the professional world. Your e-mail address should reflect this.
Perhaps, you are not applying for a copy-editing job. Maybe, you’re applying for technical job that requires little use of either written or spoken language. The fact remains that your ability to compose a clear, polite, and grammatically correct e-mail will influence an employer’s appraisal of you. Even if you are a brilliant speaker, if you haven’t spoken with the employer, he or she will most likely base your communication abilities on your skill at crafting an e-mail. And, an employer wants to know that your written and spoken communication abilities will reflect well on the organization.
To help you leave a positive impression on future employers, Sharp Decisions would like to offer you a few tips on constructing a strong e-mail.
1. Use a polite and professional opening and closing. If unsure of what level of formality to use, err on the side of formal rather than overly familiar.
2. Address your e-mail to the suitable party, and be certain to spell their name correctly.
3. E-mails are electronic letters, not instant messages. So, never use internet slang, emoticons, bright font colors, or wild font styles.
4. Avoid bolding words, using all caps, and abusing the use of exclamation points, as all will be interpreted as shouting, which is not an impression you want to leave with a potential employer.
5. When writing the content of your e-mail, always use clear, correct, concise, and polite language.
6. And, always, whether an e-mail directly asks for a response or not, reply to e-mails. Responding is polite and lets the sender know you received his or her e-mail.
At Sharp Decisions, our goal is to place you in a position that is best suited to your individual talents and ambitions. To reach both your and our objective to land you the right job, we’re right beside you in every step of the hiring process. We speak to the hiring manager on your behalf and advise you in appropriate communication practices with the company for which you are interviewing. If you’re looking for that right position, send us your resume. We’ll work to get it for you.
Sharp Decisions values your input, so if you have any comments or questions, please send them to email@example.com. We look forward to hearing from you.